Property Inspection Checklist for Landlords

Conducting regular inspections of a property you own, lease, or manage is one of the most important responsibilities of being a landlord.

Following a consistent inspection and maintenance routine helps keep your property in good condition while also identifying wear, damage, or safety concerns before they turn into larger problems. To support this process, using a structured inspection checklist can make it easier to stay organized and ensure nothing is overlooked.

The items below include general inspections that can be completed year-round, along with seasonal considerations to address changing weather conditions.

11 Inspection Items Every Landlord Should Review

Roof: Inspect shingles, flashing, roof vents, and other components for visible damage or deterioration.
Siding: Look for warping, discoloration, mold growth, holes, or dents that may indicate moisture or structural issues.
Gutters and Downspouts: Confirm that all sections are securely attached and free of leaves, debris, or blockages to ensure proper drainage.
Windows and Doors: Check for damaged screens, misaligned frames, and gaps or cracks that could allow air or water intrusion.
Foundation: Examine for cracks, gaps, or other damage that could lead to instability, interior leaks, or pest entry.
Sidewalks and Driveways: Look for cracks, uneven surfaces, buckling, roots, or potholes that may create trip-and-fall hazards.
Landscaping: Remove debris, trim back trees and shrubs, and address dead or weakened branches that could fall onto the property.
Sump Pump: Verify that the pump is operating correctly, the basin and filter are clear of debris, and there are no signs of corrosion or mold.
Plumbing: Ensure faucets function properly without leaks, pipes show no signs of dripping, and grout or caulk in wet areas is free from mold or mildew.
Smoke and Carbon Monoxide Detectors: Test all detectors in common areas and individual units, and track replacement dates based on manufacturer guidelines.
Dryer Vents: Confirm that vents, lint screens, and lint cavities are clear, as lint buildup can increase the risk of fire.

Seasonal Inspection Items for Landlords

Before fall and winter:

As colder weather approaches, consider adding these steps to your inspection routine:

Insulate exposed pipes to help prevent freezing and bursting
Confirm that the heating system is operating properly
Ensure winter safety supplies, such as shovels and salt, are accessible to tenants
Schedule chimney and fireplace flue inspections
Replace worn weather stripping or caulking to improve insulation

Before spring and summer:

As temperatures begin to rise, you may want to focus on the following:

Inspect roof and siding for damage caused by snow and ice
Check sidewalks and walkways for cracks related to snow removal and salt use
Look for ceiling stains, leaks, or other signs of water intrusion
Test central air-conditioning systems and clean or replace filters

If any issues are identified during an inspection, it’s important to address them promptly and schedule repairs as soon as possible.

Staying proactive with inspections and maintenance throughout the year can help protect your property investment and reduce the risk of costly repairs or liability claims.

If you’d like to learn more about business property insurance coverage and how it can help protect your rental property, contact Risk Strategies ICNJ to speak with an independent insurance professional.

Reference: https://www.andovercompanies.com/insight/landlord-property-inspection-checklist/